Operations & Procurement Coordinator (Office & Lab)

Hydrosat is a deep-tech company leveraging thermal imagery from space to measure water stress in agriculture and mitigate climate change impacts. Our mission is to improve water productivity, enhance food security, and preserve the environment.

We are seeking a highly organized and proactive professional to lead office and facilities operations, manage specialized lab environments, and provide executive administrative support. This role ensures a safe, efficient, and well-maintained workplace while supporting leadership and organizational needs. The ideal candidate thrives in a dynamic environment, takes ownership of operational excellence, and can balance technical facilities management with administrative responsibilities.

Responsibilities

• Provide comprehensive management of our Carlsbad office including the laboratory, and manufacturing space operations. This includes maintenance scheduling, janitorial coordination, and vendor management

• Work closely with the CTO, Chief of Corporate Operations, Director of HR and other team members to support the Carlsbad team needs (including both Carlsbad in-person and remote-reporting employees)

• Manage inventory for office supplies, cleanroom gowning materials, and production programs; maintain accurate records and timely replenishment

• Coordinate procurement processes, vendor onboarding, and supply agreements for office and lab needs

• Maintain calibration records for test equipment and arrange repairs or improvements

• Manage office access systems (badges, keys, security passes) and coordinate with IT for equipment setup and asset tracking

• Organize logistics for internal meetings, workshops, and major travel events; assist with cross-departmental and org-wide events

• Support leadership with administrative tasks, including NDA processing and procurement documentation

• Serve as primary point of contact for facilities-related inquiries and ensure compliance with safety and cleanliness standards

• Foster a positive office culture and contribute to process improvements for efficiency

• Proven experience managing executive administrative and office functions (with a minimum of 7 years experience)

• Proficiency in English (written and spoken)

• Unquestionable integrity, discretion managing sensitive information, maintain a professional demeanor, and strives to always treat others with dignity and respect

• Exceptional communication and interpersonal skills, with the ability to effectively interact with stakeholders at all levels of the organization

• Highly organized and attentive to detail in verifying data and records

• Detail-oriented with strong analytical and problem-solving abilities, capable of identifying trends, patterns, and areas for improvement

• Solid problem solving and ability to provide solutions when issues or deficiencies are identified

• Proven ability to thrive in a fast-paced, dynamic environment, manage competing priorities effectively, and adapt to changing circumstances

• Develop effective workflows with a desire to improve processes and leverage technology to increase efficiency

• Willingness to take on added responsibilities as company needs arise

• Reliable self-starter, self-motivated with high drive for productivity and efficiency

Preferred Experience

• Experience supporting program management or procurement functions

• Familiarity with vendor onboarding processes and NDA administration

• Background in coordinating travel and event logistics

• Experience with bonded inventory

Benefits

• Employee options

• Stock options

• Health insurance: Medical, Vision, Dental

• Flexible time off

• Maternity, Paternity & Parental Leave

• 401K Matching